The golden rule: log it right away
A payment that isn’t logged on the spot gets forgotten. Do it on your phone, right at the front desk: it takes two taps.
What to record for each payment
- Who paid.
- What they bought (drop-in, pack, month).
- How much and how (cash, transfer, card terminal).
- The date.
The in-person monthly plan
For clients who pay each month at the front desk: log it once and next month it shows up in “Who owes me” until you collect it.
Weekly check (5 minutes)
- Look at “Who owes me” Remind whoever is due, in person or with a message.
- Balance the till What’s logged versus what’s in the cash box.
Month-end close
When the month ends, the sales summary separates online payments from in-studio ones. That’s what your accountant needs.